Administrative Assistant: Fundraising and General Support
North Shore Congregation Israel (NSCI), a Reform synagogue located on the shores of Lake Michigan, is one of Chicago’s largest and most vibrant congregations. For more than a century, NSCI has reliably responded to the changing needs of the population it serves. Even with 100 years of history, NSCI maintains a forward-thinking approach to Jewish life and engagement. NSCI’s congregants have made deep personal and financial investments in their Jewish life and community. In turn, NSCI makes a similar investment in its congregants.
About the position
The Administrative Assistant plays a key role in supporting the fundraising efforts of the Executive Director and other senior leadership including clergy and lay leaders. This position also partners with a team of administrative staff to ensure excellence in NSCI’s daily operations.
Key responsibilities
- Daily administrative support of all fundraising efforts, including annual appeals, capital campaigns, general contributions, legacy gifts, and donor restricted funds.
- Coordinate staff and lay leaders’ interactions with congregants around fundraising including appointment scheduling, event support, and logistics.
- Process data in CRM system, entering congregant data and running reports, developing forms and rosters.
- Record, track and manage all donations and generate thank-you notes on a daily basis with meticulous detail.
- Ensure accurate and consistent gift entry of all capital campaign pledges and pledge payments; manage pledge reminder process; prepare and distribute accurate campaign reports.
- Support programmatic efforts related to fundraising, including supply and facility coordination, outreach to participants, and tracking of expenses.
- Support the administrative needs of various committees including scheduling meetings, preparing and distributing meeting minutes, notices, and follow up materials.
- Administer the ordering of yahrzeit (memorial) plaques and oversee weekly yahrzeit reports of names to be read at services.
- Answer temple phone calls, greet congregants, and screen visitors at the front door as part of the larger administrative team.
- Proofread congregational communications for accuracy.
- Provide general administrative and programmatic support for temple-wide programs such as holidays and community-wide events.
- Other duties as required.
Qualifications and Competency Requirements
- Enthusiasm for the vision and mission of NSCI.
- Excellent organizational skills with a focus on accuracy and attention to detail.
- Very high level of proficiency with CRM systems, Microsoft Office and Google Drive software.
- At least 3 years in an administrative role, preferably as an Administrative Assistant.
- Strong communication (both written and verbal) and interpersonal skills.
- Approachable with the ability to maintain positive relationships at all levels of the organization.
- Possess a high level of integrity and utilize discretion in handling confidential material.
- Ability to anticipate executive needs and understand key business concepts and processes.
- Ability to multitask and prioritize a diversified workload, meeting established deadlines with minimal supervision and in a busy office environment.
- Understand the value of the role of the synagogue in the community today.
- Service-oriented.
- Flexible and willing to work longer hours when needed, including occasional nights or weekends.
- Positive outlook and ability to maintain a calm demeanor under pressure.
Reports to: Executive Director
Job type: Full-time
Salary: Commensurate with experience, includes benefits
To apply: Send resume to hr@nsci.org
